How to Take Minutes at Board Meetings

There are many things to take into consideration when taking minutes at a board meeting. This job requires a person who is able to think ahead and pay attention, as well as write an elaborate summary.

Meeting minutes are vital documents that represent decisions made by the board. As such, they must be exact and reflect all discussions that were held during the meeting. It is a good idea to review the agenda before the meeting to ensure that you know what you have to record during the meeting. This will ensure that important information from being left out during the meeting. A third party may also assist in interpreting the minutes. This will ensure that the person who takes the minutes is not biased and has a neutral view of the content of minutes.

In addition to the main aspects of the meeting it is important to record the entire action taken at the meeting as well as who is responsible for each item. Including these details will allow the board members to refer back to the minutes of the meeting in the future.

Finally, a note must be recorded on the presence of an majority. A quorum refers to the presence of at least two-thirds of the board.

It is also important to record any documents distributed or any special presentations that were made during the meeting. In the minutes it is recommended to also include the time and date of the meeting.

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