AI Automation
Clawleaf: Patient & Data Synchronization
Keeps patients, rooms, discharges and census reconciled between the source and care systems.
DisciplinesAI Automation
Our roleDesign, build, release
Technologies
Python
PyTorchVision modelsInference at edge
PythonPyTorchVision modelsInference at edge
Clawleaf
The challenge
What was in the way.
Patients existed in one system and not the other. Room numbers drifted, discharges were missed, and the census was reconciled by hand against payer and visit-due rules — so billing and scheduling worked off different truths.
Disciplines in scope
Hardware—
Firmware / IoT—
AI / MLIn scope
Web & mobile—
How we built it.
One matching layer sits under all six bots — normalize, match on a record key, then fall back to name and date-of-birth scoring. Anything below the confidence threshold is never written blind: it becomes a flagged mismatch a human clears. The census engine encodes payer and visit-due rules as data, so the rules can change without touching the automation.
01Technical discovery
02Architecture & prototype
03Build & iterate
04Deploy & hand over
Patient Onboarding Sync — pulls new patient lists from the source system, creates missing records in the care platform, flags mismatches for the team
Facility Patient Importer — creates a record in the care platform for every patient found in a facility's system
Room & Discharge Sync — keeps room numbers in step across systems and processes discharges automatically
Census Reconciliation Engine — classifies patients by payer, checks visit due-dates against the rules, updates each status and raises scheduling tasks for exceptions
Room-Number Reconciler — cleans up and matches room numbers between two systems
New-Admission Handler — handles new admissions at skilled-nursing facilities
01Shipped
Delivered to production and still maintained by the team that built it.02Tested
One test matrix across hardware, firmware and interface — no gaps between layers.03Documented
Runbooks, monitoring and escalation handed over with the system.04Scaled
Grew with usage without re-architecture or a second rebuild.